Call for bids to host JTELSS25

The proposal to host the EATEL summer school should contain a description of the location, venue, logistics, academic support, excursions, and budget. EATEL does not expect the bidder to make concrete arrangements and commitments at the time of submitting the proposal. However, EATEL expects that the bidder can identify and suggest one or multiple alternatives for the venue, excursions, and academic support. The budget can be preliminary.

Location requirements:

• accessible location (international airport within a one-hour drive, flights from major European hubs)
• attractive location (tourist attractions nearby, ideally both recreational and cultural)
• safe location

Venue requirements:

• reliable WIFI for up to 120 participants
• one conference room for 100 participants (projector, screen, microphones)
• two workshop rooms for up to 30 participants each (projector, screen)
• accommodation for up to 120 participants in single or double-occupancy rooms
• full board
• sport facilities, beach, spa or similar
• availability for 8 days and 8 nights

Logistics requirements:

• conference rooms, accommodation, and restaurant have to be in immediate proximity, i.e. in a single venue. Walking distance max. 5 min.
• airport transfer is necessary if there is no regular and/or direct public transportation available.

Academic support requirements (a local University):

• affiliated TEL-research group(s) in the hosting region or country
• supporting Erasmus+ mobility programs and/or hosting an Erasmus “Blended Intensive Program”
• promotion of the event locally and nationally
• organization and/or hosting one or several sessions (possibly a “local TEL-research community session” on Wednesday)
• ideally, local PhD students attend the event

(Optional) Sponsoring opportunity:

• co-sponsoring of the event (e.g., by financial support, printing materials, sponsoring gala dinner or providing scholarships for own PhD students)

Requirements for excursions:

• Full-day Sunday excursion including lunch (visiting one or several natural / cultural attractions preferably not in a large city)
• Half-day Wednesday afternoon excursion ending with a gala dinner (visiting one or two natural / cultural attractions preferably including a walk in a city with 1-2 hours of free time)

Requirements for the arrangements and budget:

• Venue: about the (1) number of rooms, (2) type of rooms, (3) conference and workshop rooms, (4) coffee breaks, (5) meals – full board, (6) time period as well as (7) cost per budget item and (8) cost per participant. Having 2-3 venue options can be beneficial.
• Excursion plans with itineraries and preliminary arrangements with travel agencies, bus companies, tour guides (if relevant).
• Other necessary local organization costs can also be included if necessary.

When designing the budget, consider that the financial management of the event will be done by EATEL. The event is not meant to make a profit. The academic program is provided free of charge. We try to keep summer school fees under €900 per participant including full board, accommodation in a single-occupancy room, excursions, and printed materials.

Requirements for the dates:

Event dates should be possible for the local organizer and local suppliers (8 days, 8 nights from Saturday evening through the following Sunday morning). We usually organize the summer school in May-June. For example:

• 10-18 May 2025
• 17-25 May 2025
• 24 May-1 June 2025
• 31 May-8 June 2025

In the end, please, describe your motivation to host the EATEL summer school on Technology Enhanced Learning.

Please, address any specific questions you may have about preparing a bid to the EATEL Board board@ea-tel.eu

The bid to host the 19th EATEL Summer School on Technology Enhanced Learning 2025 should be submitted:

• how? by two steps (1) inform us by about your intention to submit a bid AND (2) submit a bid
• what? a proposal description of all the aspects given in the call above
• where? by email to board@ea-tel.eu
• when? identify your interest before 14 July 2024 AND submit full proposal before 31 July 2024 23:59 AOE
• form: slide presentation of a document
• format: PDF

Launched in 2005, as the Joint Summer School on Technology Enhanced Learning (TEL), the event brings together each year about 100 young and senior researchers and practitioners, including about 60 PhD candidates. The EATEL summer school provides a stimulating learning environment where participants get opportunities to: develop research skills, increase their knowledge base, collaborate with others in their own and complementary research areas, engage in debate, have access to experts in the field, and discuss their own work (more information about the event).

We will also be happy to answer any of your questions about the event and your possible bid via the same email board@ea-tel.eu.